On the balance sheet, an allowance for doubtful accounts is considered a “contra-asset” because an increase reduces the accounts receivable (A/R) account. The allowance for doubtful accounts is management’s objective estimate of their company’s receivables that are unlikely to be paid by customers. You record the allowance for doubtful accounts by debiting the Bad Debt Expense account and crediting the Allowance for Doubtful Accounts account.
Allowance for doubtful accounts: Methods & calculations
You’ll notice the allowance account has a natural credit balance and will increase when credited. The first step in accounting for the allowance for doubtful accounts is to establish the allowance. This is done by using one of the estimation methods above to predict what proportion of accounts receivable will go uncollected.
Create allowance for doubtful accounts
All outstanding accounts receivable are grouped by age, and specific percentages are applied to each group. The only impact that the allowance for doubtful accounts has on the income statement is the initial charge to bad debt expense when the allowance is initially funded. Any subsequent write-offs of accounts receivable against the allowance for doubtful accounts only impact the balance sheet.
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The accounts receivable aging method uses receivables aging reports to keep track of invoices that are past due. Using historical data from an aging schedule can help you predict whether or not an invoice will be paid. The allowance for doubtful accounts is a contra asset account, and so is listed as a deduction immediately below the accounts receivable line item in the balance sheet.
Is Allowance for Doubtful Accounts a Credit or Debit?
When a business makes credit sales, there’s a chance that some of its customers won’t pay their bills—resulting in uncollectible debts. To account for this possibility, businesses create an allowance for doubtful accounts, which serves as a reserve to cover potential losses. The allowance for doubtful accounts is a general ledger account that is used to estimate the amount of accounts receivable that will not be collected. A company uses this account to record how many accounts receivable it thinks will be lost. The accounts receivable aging method uses your company’s accounts receivable aging report to determine the bad debt allowance. In the percentage of sales method, the business uses only one percentage to determine the balance of the allowance for doubtful accounts.
Though this allowance for doubtful accounts is presented on the balance sheet with other assets, it is a contra asset that reduces the balance of total assets. If a company has a history of recording or tracking bad debt, it can use the historical percentage of bad debt if it feels that historical measurement relates to its current debt. Therefore, it can assign this fixed percentage to its total accounts receivable balance since more often than not, it will approximately be close to this amount. The company must be aware of outliers or special circumstances that may have unfairly impacted that 2.4% calculation. The aggregate balance in the allowance for doubtful accounts after these two periods is $5,400.
- While businesses expect their customers to pay for the goods and services they provide, some will not be able to partially or fully pay their dues.
- This estimation process is easy when the firm has been operating for a few years.
- They are recorded with a credit balance, opposite to asset accounts’ normal debit balance.
The allowance for doubtful accounts, aka bad debt reserves, is recorded as a contra asset account under the accounts receivable account on a company’s balance sheet. In this context, the contra asset would be deducted from your accounts receivable assets and considered a write-off. The allowance for doubtful accounts is a reduction of the total amount of accounts receivable appearing on a company’s balance sheet. This deduction is classified as a contra asset account, so it is paired with and offsets the accounts receivable line item.
Credit sales all come with some degree of risk that the customer might not hold up their end of the transaction (i.e. when cash payments left unmet). Your allowance for doubtful accounts estimation for the two aging periods would be $550 ($300 + $250). Companies use a double-entry accounting system to record the allowance for doubtful accounts. When the age of accounts varies significantly or inconsistent payment histories are present, using the age-based estimation method to manage accounts may not be effective.
For example, if 3% of invoices that are 90 days past due are considered uncollectible, you can assume that 97% of the invoices in this age group will be paid. As a general rule, the longer a bill goes uncollected past its due date, the less likely it is to be paid. If a doubtful debt turns into a bad debt, credit your Accounts Receivable account, decreasing the amount of money owed to your business. For example, if 3% of your sales were uncollectible, set aside 3% of your sales in your ADA account.
For example, say the company now thinks that a total of $600,000 of receivables will be lost. The company must record an additional expense for this amount to also increase the allowance’s credit balance. Assume a company has 100 clients and believes there are 11 accounts that may go uncollected. Instead of applying percentages or weights, it may simply aggregate the account balance for all 11 customers and use that figure as the allowance amount.
In some cases, you may write off the money a customer owed you in your books only for them to come back and pay you. If a customer ends up paying (e.g., a collection agency collects their payment) and you have already written off the money they owed, you need to reverse the account. For many business owners, it can be difficult to estimate your bad debt reserve.
Based on previous experience, 1% of accounts receivable less than 30 days old will be uncollectible, and 4% of those accounts receivable at least 30 days old will be uncollectible. Two primary methods exist for estimating the dollar amount of accounts receivables not expected to be collected. Including an allowance for doubtful accounts in your accounting can help you plan ahead and avoid cash flow problems when payments don’t come in as expected.
When you create an allowance for doubtful accounts entry, you are estimating that some customers won’t pay you the money they owe. Regardless of company policies and procedures for credit collections, the risk of the failure to receive payment is always present in a transaction utilizing credit. Thus, a company is required to realize this risk through the establishment of the allowance for doubtful accounts and offsetting bad debt expense. In accordance with the matching principle of accounting, this ensures that expenses related to the sale are recorded in the same accounting period as the revenue is earned.
The allowance represents management’s best estimate of the amount of accounts receivable that will not be paid by customers. It does not necessarily reflect subsequent actual experience, which could differ markedly from expectations. If actual experience differs, then management adjusts its estimation methodology to bring the reserve more into alignment with actual results. An allowance for doubtful accounts, or bad debt reserve, is a contra asset account (either has a credit balance or balance of zero) that decreases your accounts receivable.
With these materials, you’ll be able to better prepare and plan for your business’ financial future. As you can tell, there are a few moving parts when it comes to allowance for doubtful accounts journal entries. To make things easier to understand, let’s go over an example of bad debt reserve entry. If a customer purchases from you but does not pay right away, you must increase your Accounts Receivable account to show the money that is owed to your business.
Economic conditions, such as high unemployment and interest rates, can also affect the estimated number of uncollectible accounts. As a result, businesses may need to increase their estimated amount to account for the higher risk. Another factor in adjusting the estimated amount is the aging of accounts receivable.
As a result, the estimated allowance for doubtful accounts for the high-risk group is $25,000 ($500,000 x 5%), while it’s $15,000 ($1,500,000 x 1%) for the low-risk group. Some companies may classify different types of debt or different types of vendors using risk classifications. For example, a start-up customer may be considered a high risk, while an established, long-tenured customer may be a low risk. In this example, the company often assigns a percentage to each classification of debt. Then, it aggregates all receivables in each grouping, calculates each group by the percentage, and records an allowance equal to the aggregate of all products. For example, a company has $70,000 of accounts receivable less than 30 days outstanding and $30,000 of accounts receivable more than 30 days outstanding.
An allowance for doubtful accounts is also referred to as a contra asset, because it’s either valued at zero or it has a credit balance. In this context, the contra asset would be deducted from your accounts receivable assets and would be considered a write-off. Later, if a customer fails to pay their account balance and the company deems the account uncollectible, they would record another journal entry to write off the bad debt. If a company does not estimate the number of uncollectible accounts, it will overstate its assets, revenue, and net income.
